Vacant job

• Start: February 10, 2026
• End: August 31, 2028
• Location: Kungsholmen, Stockholm
• Scope: 100% (40 hours/week)
• Possible extension until 2030

About the assignment

In the role of project administrator, you are the spider in the web with many points of contact, both internally and externally. You support project management and project members in administrative processes and ensure an efficient and structured way of working. A central part of the assignment is the main responsibility for the project's document management, where you ensure compliance with laws, guidelines, and internal procedures.

The assignment is conducted within the framework of a large investment project with high demands on quality, structure, and collaboration.

Job responsibilities

Document management (main responsibility)

• Main responsibility for the project's document management in the document management system
• Ensure and further develop routines for document management
• Registration of project documentation in the registration system
• Inform and educate project members in document management
• Ensure compliance with laws and guidelines (e.g., public access and confidentiality)
• Responsible for case structure in the case management system
• Contact person for the registrar and archivist
• Collaborate with data coordinators regarding folder structure and naming
• Administrative processes during consultations, for example

Project administration

• Administrative support to project managers, coordinators, and project members
• Meeting administration (invitations, minutes, documentation)
• Ensure a stable and efficient administrative workflow
• Invoice management (initial review and coding)
• Compile, structure, and distribute documentation
• IT orders, permissions, and onboarding/offboarding
• Management of distribution lists and group mailboxes
• Support in consultant procurement
• Plan and conduct workshops and relationship-building activities
• Support in establishing project offices
• Travel administration as needed
• Administrative correspondence

This is a consultancy assignment for an initial 2.5 years. You will be employed by us at A-Talent Tech. You will have the same benefits at A-Talent Tech as with other employers with collective agreements and benefits such as pension (with the possibility of extra flexible pension), wellness allowance, insurance, and discounts on gym memberships.

Mandatory requirements

• University degree or KY/YH education of at least 3 years
• At least 5 years of experience in the role of program or project administrator
• Good experience in document coordination in projects/programs within public administration (at least one reference project must be provided)
• Very good experience working in registration and document management systems

Desirable

• Experience with Agresso, Antura, Avima, or similar systems
• Experience working in EDIT/Platina
• Experience working with document management plans in larger projects/programs (≥ 500 million SEK)
• Documented training in GDPR

Personal qualities

To succeed in the role, we see that you are structured, meticulous, and have very good prioritization skills. You thrive in a coordinating role, are communicative, and are used to working with many parallel tasks in complex project environments.

About A-Talent Tech

A-Talent Tech specializes in recruitment and consultancy leasing of technical expertise. Our recruitment specialists have a good technical understanding, and together with experts in executive search, we find and recruit even the most difficult-to-find skills for your organization. We are part of A-Talent Group, a group of specialist companies in competence supply.

Does this sound interesting?

If this sounds interesting, you are welcome to apply for the position. Recruitment will take place continuously, so do not wait with your application! If you have any questions, please contact the responsible Filippa Eklund at [email protected] (mailto:[email protected])